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How to Save Your Brewery Time and Money With Ollie Ops Raw Materials Forecasting

Published: December 15, 2022

One of the most important features of Ollie Ops all-in-one brewery management software is the Raw Material Forecasting feature.

This tool helps you keep track of all the raw materials in your brewery. You can pull detailed reports that tell you exactly what materials you’ll need to brew, helping your team schedule batches in advance.

And with one system managing all your items, you’ll know exactly when you’re going to run out of materials like grain and hops. Receive real-time notifications when levels are low and use that information to plan new orders with a single click.

With unique features like this, Ollie Ops stands directly by the motto: By Brewers, For Brewers.

With that in mind, we’re walking you through the top three features of the Ollie Ops Raw Material Forecasting tool.

(Above photo: Fedorovacz | Adobe Stock)

Save Money by Using Real-Time Data to Track and Manage Raw and Packaged Materials

One of the most significant benefits of Ollie Ops is the ability to see a full report of raw material inventories and completed goods on hand. See exactly where each and every raw material is being used in your brewery.

“The Raw Material Forecasting feature allows you to have better insight on what you need to order, and how much of it you should be ordering,” explains Dustin Jeffers, Ollie Brewery Consultant. “It also can help you make the best use of your cash flow so you are not sitting on unneeded inventory of raw materials so you’ll never be in question about your brewery’s inventory or batch capacities.”

Jeffers explains that with Ollie Ops Raw Material Forecasting you can see that you have $5,679.13 worth of grain sitting on your floor somewhere or $3,953.90 worth of hops sitting in your cooler, for example.

A combination photo of the Ollie Ops softaware raw material forecasting dashboard with a brewer holding grains in their hand

“Now a brewery owner can go in and say, ‘This is what raw materials I have sitting on hand,’” says Jeffers. “Am I keeping too much and that’s hurting my cash flow? Am I not keeping enough and we can up it so we can brew this batch instead?”

And the advantages for your business become apparent pretty quickly.

“That’s crucial for breweries because it’s always good to know how much raw material, how much finished goods, and how much money you actually have on hand,” explains Jeffers.

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Save Time by Getting Alerts When Inventory Is Low, Order More Efficiently

Utilizing the Raw Materials Forecasting tool saves time on beer production because it will automatically warn you and your brewing team when grain and hops levels are running low.

Get an alert and you can immediately order new materials with just a single click.

This will not only let you make more effective ingredient purchases, but it will also help you keep track of raw components without jeopardizing your flow of funds.

An aerial shot of a variety beers on a table among a pile of hops - all brewed using raw materials forecasting from Ollie

“I have all this money in the business, but where is it sitting?” asks Jeffers. “Is it sitting in inventory for not-even-produced beer? Is it sitting in Work in Progress (WIP) beer?”

Having accurate and up-to-date information on the status of your raw and packaging materials can mean a lot to a brewery, especially one that is still in its early stages that may not know where all of its money is going.

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Save Time on Beer Production With a Real-Time Picture Raw and Packaged Materials

One of the most significant benefits of Ollie Ops is the ability to see a full report of raw material inventories and completed goods on hand.

“Raw Material Forecasting feature allows you to have better insight on what you need to order, and how much of it you should be ordering,” explains Jeffers. “It also can help you make the best use of your cash flow so you are not sitting on unneeded inventory of raw materials so you’ll never be in question about your brewery’s inventory or batch capacities.”

A combination photo of the Ollie Ops raw material forecasting dashboard on a mobile phone with a hop conveyor belt in the background

Utilizing the Raw Materials Forecasting tool saves time on beer production because it will automatically warn you and your brewing team well grain and hops levels are running low.

This will not only let you make more effective ingredient purchases, but it will also help a brewer in keeping a record of raw components without jeopardizing their flow of funds.

Having accurate and up-to-date information like that can mean a lot to a brewery, especially one that is still in its early stages and may not know where all of its money is going.

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Send Purchase Orders Directly to Vendors and Sync to QuickBooks

A photo of a brewer inspecting a freshly brewed beer using the Ollie Ops raw materials forecasting functionality

Photo by Elevate on Unsplash

If you have QuickBooks Plus or higher, the Raw Material Forecasting feature with Ollie Ops makes it simple to purchase and submit orders for raw materials to your accounting team as soon as they are created.

“I always hated having to purchase ingredients for multiple batches of beer; It always seemed harder than it should be with too many steps,” says Kyle Kensrue, an Ollie Account Executive. “Being able to take a report and create purchase orders from it, would’ve saved so much time. Not to mention being able to email that purchase order directly from in the system and have it sync with accounting is a big deal.”

When you click the “mark as ordered” button, a purchase order is created in QuickBooks; when you mark the order as “received,” Ollie Ops converts that product order into a bill, allowing your accounting department to know exactly what you’ve ordered nearly immediately.

“Unlike other ERP systems, most systems will only send this information up to QuickBooks once you get your order,” Jeffers explains. “Accounting is sometimes oblivious to what’s going on since they never see the purchase order unless they go into the ERP system.”

This helps brewery operators keep track of their product and money, as well as where they are moving in and out of the brewery.

“With breweries, you buy grain one month, make the beer while it’s aging, and then sell it,” Jeffers adds. “However, your grain terms may be twenty to thirty days, then the beer is created, and you sell it to your distributor, who has twenty or thirty day terms on their invoice to pay you for the beer they purchased.”

Just another way Ollie makes brewing better.

Ready to Brewery Better With Raw Material Forecasting? Get Ollie.

Ollie’s user-friendly interface extends the brewer’s natural workflows for brewery operations.

So work on perfecting that pilsner and let the Raw Material Forecasting feature help you and your brewers get there. Request a free demo today.

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About The Author

Sarah Buckholtz

Sarah Buckholtz is a Content Writer and Editor for Untappd, Oznr, and Hop Culture.

For more than a decade she has interviewed everyone from artisan makers to Grammy-nominated musicians to Jefferson Award-winning preservationists. She is a former blog writer and marketing manager for American Pickers creator and host, Mike Wolfe, covering stories about heritage tourism and preservation coast-to-coast.

Sarah grew up on the shores of Lake Erie in Pennsylvania and is currently drinking a Jackalope Thunder Ann in Nashville, Tennessee.

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